Opportunities

Description

Opus 3 Artists, a leading company managing and developing the careers and touring activities of many of the world’s most exciting performing artists and ensembles, is seeking an Administrative Assistant. This is a full-time position that provides administrative and clerical support to a Manager of Artists and Attractions.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
• Schedules and organizes calendar, travel coordination and expenses
• Prepares and tracks performance contracts
• Tracks artists’ payments and/or commissions
• Fields routine and non-routine questions via phone and email including communication with artists, presenters and orchestra managers in the US, Europe and Asia
• Assists the Manager in the management of their schedule
• Assists artists with all logistical details associated with concert touring, including coordinating rehearsals, travel, hotels, visas and creating itineraries.
• Works independently and within a team on special, nonrecurring, and ongoing projects. Acts as a project manager for special projects, at the request of the Manager, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide events.
• Creates and designs general correspondences, memos, financial reports, charts, tables, graphs, etc.
• Performs other duties as needed

Requirements

Qualification/Requirements
• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
• Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
• Must be able to work in a virtual office environment as necessary

Education/Training/Experience
• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus

This position is non-exempt.