We seek a Corporate Relations & Sponsorships Coordinator to collaborate with the team in all functions of Carnegie Hall’s robust corporate sponsorship and membership program, raising vital funds for Carnegie Hall’s performance presentations, music education and social impact programs, and digital initiatives.
The Coordinator’s responsibilities will focus on: written solicitations of corporate members and gift acknowledgments; prospect research, strategic planning, and proposals; activity tracking including via database; corporate member employee benefits management and direct communications; department financials including gifts and expenses, plus multi-year planning; as well as vital administrative duties related to all department activity.
BA/BS degree required with preferred 2-3 years of professional experience. Individual must possess meticulous attention to detail and organizational skills, and the ability to prioritize and pivot in a fast-paced environment. Strong written communication skills are essential, as well as a spirit of flexibility, enthusiasm, collaboration. Computer knowledge and experience with database management, specifically Tessitura, is helpful. An expectation of minimal evening and weekend hours during performance season for sponsor and Carnegie Hall events.
The Coordinator supports the Volunteers & Visitor Services Department which recruits, trains, and schedules 125+ volunteers who serve in many public-facing roles at Carnegie Hall including tours, concert patron assistance, and the information desk, among other assignments. This role assists with both front of house and administrative tasks in a fast-paced environment. The coordinator will help manage daily group tour operations and give tours as needed. This role responds quickly and accurately to customer service queries, private group tour operator requests, and volunteer questions by email and phone. The coordinator is an integral part of a larger marketing team and works with many departments including the Gift Shop, Development, Artistic and House Operations, Ticketing, and the Weill Music Institute. This position assists the Associate of Volunteers & Visitor Services with the weekly and monthly scheduling of volunteer shifts across multiple volunteer areas. The coordinator will assist the Associate Director with marketing campaigns for promoting tours and volunteer recruitment through emails and social media. The coordinator also helps maintain Visitor Services spaces and materials and assists with related assignments. This individual is a collaborative member of the Volunteers & Visitor Services team and will work in conjunction with an associate and two part-time staff who share duties in the Gift Shop.
This position serves as an assistant to the Weill Music Institute (WMI) Chief Education Officer & Director and is responsible for the day-to-day administrative operations of WMI. WMI, is the education and social impact arm of Carnegie Hall, it produces a variety of music programs in NYC, across the country, and around the world. This position is a key part of the Education Administration team, ensuring that the budgets and other systems on which these programs rely run smoothly.
Provide administrative support to Carnegie Hall’s Public Relations office. Serve as frontline liaison with public and media, providing departmental phone coverage, fielding questions, and responding to requests as needed. Serve as Cision system administrator, coordinating and building media contact lists, collecting coverage, preparing daily press clip reports, and maintaining electronic clip files. Coordinate frequent electronic press release mailings, including HTML coding of materials. Manage day-to-day operations of media web site. Coordinate Public Relations office systems, including processing of departmental invoices. Assist department directors, managers, and associates as needed. Proofread materials as assigned and participate in preparations for major announcements and special events. Some press duty, including escorting photographers/video crews and staffing special events as needed.
Coordinate key PR systems at Carnegie Hall. Provide support for Carnegie Hall rental events in Zankel Hall and Weill Recital Hall, including work with Carnegie Hall outside licensees; training and scheduling of staff press escorts; and coordination of external requests for filming and photography at Carnegie Hall. Work with Assistant Director to organize CHC institutional photography. Assist with approval process for internal and external requests for images or use of Carnegie Hall name as needed. Write monthly PR event calendar. Work with Chief Communications Officer to update Carnegie Hall’s evergreen promotional materials including bios and organizational histories. Contribute to institutional newsletters. Work press duty for concerts and special events at Carnegie Hall, interfacing with journalists and photographers. Position provides back-up support for PR Assistant on off-days or as needed and assists with press ticketing for concerts and events when required.
Title: ORCHESTRA MANAGER, National Youth Orchestra of the United States (NYO-USA)
Department: Weill Music Institute, Artist Training Programs
TEMPORARY, FULL-TIME: June 29 or 30, 2023, through July 29, 2023 (inclusive)
Carnegie Hall seeks a seasonal Orchestra Manager for the National Youth Orchestra of the USA (NYO-USA) for summer 2023 rehearsal, tour, and performance activities. NYO-USA is a tuition-free instrumental training program for high school aged musicians, chosen via a highly selective audition process. The orchestra rehearses initially at Purchase College, SUNY, with a faculty of top professional players, before traveling in North America for concert activities, including a performance at Carnegie Hall.
Key responsibilities include:
• Facilitating all orchestra rehearsal activities and concerts in collaboration with guest artists, conducting staff, music librarians, production/stage managers, and additional venue staff.
• Preparing rosters, updating the daily schedule with rehearsal orders, and managing orchestra personnel needs as they arise.
• Participating in load-in and stage set up at concert/tour venues.
• Supervising and supporting the work of a student Apprentice Orchestra Manager for NYO-USA.
• Assisting in the planning and implementation of additional orchestral activities (reading sessions, side-by-sides or other peer-exchanges, as may be applicable.)
• Prior orchestral/large ensemble management experience is required
• Outstanding communication, interpersonal, and organizational skills, with a demonstrated ability to meet deadlines and to work collaboratively with a broad range of stakeholders, including major conductors and soloists.
• A strong commitment to creating a positive educational environment, to expanding opportunities for young musicians from underrepresented communities, and to the values of diversity, equity, and inclusion
• The ability to work evenings and weekends during the program period and to travel with the orchestra as needed. (A current US passport is required.)
• An active interest in classical music is strongly preferred.
Compensation: Competitive weekly salary, plus room and board, including all travel expenses.
The Weill Music Institute at Carnegie Hall
The Weill Music Institute creates broad-reaching music education and community programs that play a central role in Carnegie Hall’s commitment to making great music accessible to as wide an audience as possible. Woven into the fabric of the Carnegie Hall concert season, these programs occur at Carnegie Hall as well as in schools and throughout neighborhoods, providing musical opportunities for everyone, from preschoolers to adults, new listeners to emerging professionals. With access to the world’s greatest artists and latest technologies, the Weill Music Institute is uniquely positioned to inspire the next generation of music lovers, to nurture tomorrow’s musical talent, and to shape the evolution of musical learning itself. The Weill Music Institute’s school and community programs and online initiatives annually serve more than half a million children, students, teachers, parents, young music professionals, and adults in the New York metropolitan area, across the US, and around the world.
To apply please submit a COVER LETTER with your resume.
Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.